TOWN OF HAGUE EMERGENCY PLAN

PURPOSE
The purpose of this Emergency Plan is to provide for a prompt and coordinated response to emergencies affecting the Town of Hague.

EXCEPTION
This Emergency Plan does not apply to those day-to-day situations which can be handled by the responsible municipal service(s) on its (their) own.

AUTHORITY
The Emergency Planning Act as amended from time to time. The Emergency Plan is authorized in accordance with Bylaw No. 9911 of the Town of Hague, dated the 26th day of  October, 1999 and as amended from time to time.

DEFINITIONS
Deputy Coordinator:  A person appointed by resolution of Council who acts in place of the Emergency Coordinator in their absence.

Disaster:  Any real or anticipated occurrence which endangers the lives, safety, welfare, and well-being of some or all of the people and/or property and which cannot be brought under control by the use of all the regular municipal government services and resources, may be called a disaster.

Emergency:  An abnormal situation which to limit damage to persons, property or the environment requires prompt action beyond normal procedures.

Emergency Control Group: A committee appointed by resolution of Council who oversees the administration and operation of the Emergency Measures Organization.

Emergency Coordinator:  That person appointed by resolution of Council as the Emergency Coordinator for the Town of Hague.

Emergency Operations Centre:  That location where department heads and Council go in the event of an emergency, the primary location being the Hague Town Office and the secondary location being the Hague Arena Complex.

Emergency Response Personnel:  Municipal services such as fire, police, ambulance/hospital, first responders, public works and other agencies operating within the jurisdiction of the Town of Hague.

Town:  Shall mean the Town of Hague.

Resource:  Means personnel, equipment and operational supplies available for use during a period of emergency as outlined hereinafter.

On-Site Commander:  When fire-related, the fire chief or his designate and in all other emergencies, the senior police officer.

IMPLEMENTATION
This Emergency Plan will be implemented in part or in whole, when an emergency has occurred or threatens to occur. Implementation will be authorized by:

a) the Mayor,
b) in the absence of the Mayor, the Council,
c) in the absence of the Mayor and Council, the Emergency Coordinator,
d) or, the emergency response personnel authorized to act in accordance with this Emergency Plan.

The taking of extraordinary action, by emergency response personnel, constitutes implementation of this Emergency Plan.

ORGANIZATION AND CONTROL
The structure and responsibilities of command are as follows:

EMERGENCY MEASURES ORGANIZATION

MAYOR AND COUNCIL

CONTROL COMMITTEE

EMO COORDINATOR

DEPUTY COORDINATOR

PLANNING COMMITTEE         MENNONITE DISASTER SERVICE

HEALTH       SOCIAL SERVICES       POLICE         FIRE       PUBLIC WORKS       SUPPLIES

TRANSPORTATION                        COMMUNICATIONS                       MANPOWER

SASK POWER    SEARCH & RESCUE       EOC       PUBLIC INFORMATION       SASK TEL

ORGANIZATION RESPONSIBILITIES
Emergency Control Group:

a) Mayor/Deputy Mayor:  Direct and control the emergency operations at all times. The personnel of  federal and/or provincial emergency response groups does not alter the Mayor responsibility to direct and control the emergency operations within his/her jurisdiction.

b) Council

1) Assume responsibility in the absence of the Mayor
2) Participate with the Mayor in the decision-making process.
3) Assist in the execution of operational control.

c) Emergency Coordinator:

1) To keep the Mayor and Council informed of developments, as they occur.
2) Ensure that all directions from the Mayor and Council are carried out.
3) Direct Emergency Control Group staff activities.
4) Ensure annual updating of the attachments to the Emergency Plan.
5) Ensure that the public is informed annually as to warning and evacuation procedures.

d) Deputy Emergency Coordinator:  In the absence of the Emergency Coordinator, the Deputy Emergency Coordinator would assume all duties and responsibilities of the Emergency Coordinator.

Emergency Control Group Staff:

a) CAO:

1) Advise Mayor and Council on legislation and procedures.
2) Take direction from the Coordinator.
3) Maintain financial and other records pertaining to the emergency.

b) Communications Coordinator:

1) Ensure that reliable communications are established between the operations On-site Commander and the Emergency Control Group
2) Coordinate communications procedures.
3) Arrange for additional/alternate communication resources with SaskTel Telephone System and other public and private agencies and/or organizations.
4) Knowledge of radio frequencies.

c) Transportation Coordinator:

1) Develop and maintain a Transportation Resource List
2) Coordinate the transportation of personnel and materials within the community.
3) Establish and maintain mutual aid transportation agreements with neighboring municipalities.

d) Social Service Coordinator:

1) Develop and maintain Evacuation and Reception Resource Lists.
2) Develop mutual aid agreements with neighboring municipalities for the provision of reception centers and/or services.
3) Organize and direct the provision of emergency feeding for workers and evacuees.
4) Organize and direct the provision of emergency lodging for the homeless.
5) Organize and direct the provision of emergency clothing for those who have lost everything.
6) Organize and direct the provision of personal services (clergy) – counseling and words of comfort for those in need.
7) Organize and direct the provision of registration and inquiry on a local, national and international level.
8) Establish and maintain contact with social agencies such as Health and Welfare Canada, Red Cross, Salvation Army Mennonite Central Committee and Mennonite Disaster Service.

e) Office Staff:

1) Perform all duties as may be assigned by the CAO.

f) Health Coordinator:

1) Health services implies all services with a role to play in care, management or transport of casualties. Those will include hospitals, clinics, homes for the aged, nursing homes, ambulance services and other specialized transport. Also included are facilities dedicated to the prevention of and control of disease.
2) There is a wide range of emergency powers vested with Health Services.
3) There are a good source of human and material resources.

g) Public Information Officer:

1) Media spokesperson who will establish and maintain contact with outside media such as radio and TV and prepare and present press releases as authorized by the Mayor.

h) SaskPower:

1) To ensure electrical safety at the emergency site.
2) To coordinate and maintain electrical services at the Emergency Operations Centre.

i) SaskEnergy:

1) To ensure safety at the emergency site.

On-Site Operations Group:

In general, the On-Site Commander will be the senior police officer, unless circumstances dictate otherwise.

a) On-Site Commander:

1) If fire related – fire personnel, if other – police.
2) Direct the emergency operations at the emergency site.
3) Keep the Emergency Control Group informed of all operations and requirements at the site

b) Police:  In addition to their normal day-to-day duties:

1) The On-Site Commander, unless circumstances dictate otherwise.
2) Security at the emergency site.
3) A temporary morgue if required.
4) Assistance in the evacuation of people.

c) Fire:  In addition to their normal day-to-day duties:

1) The On-Site Commander, unless circumstances dictate.
2) Assistance in the evacuation of people.
3) Initiate mutual aid if required.

d) Ambulance, First Responders, St. John’s, Red Cross:  In addition to their normal day-to-day duties:

1) Evaluate casualty situation.
2) Initiate mutual aid if required.
3) Provide first-aid on-site.
4) Casualty sorting and evacuation.

e) Mennonite Disaster Services:

1) Organized volunteer labor for the clean-up.

OPERATIONS
Policy

The Town of Hague must depend entirely upon its own resources during the initial impact of an emergency. Provincial and/or federal assistance will be obtained through established channels, only after local resources have been fully committed or when it is clear that local resources will be inadequate.

General Procedures

Initially, emergency response personnel will respond to an event. If this event is beyond their capability to handle, the On-Site Commander will notify the Emergency coordinator or in their absence, the Deputy Commander.

The Emergency Coordinator or alternate will ensure all available members of the Emergency Control Group are On implementation of the Emergency Plan, the Emergency Operations Centre will be staffed, communications to the emergency site will be established and the Emergency Control Group will assume full responsibility for control of the emergency.

PROVINCIAL EMERGENCY ASSISTANCE
Dangerous Good

Environmental Spill Report Centre  (Prince Albert)   
1-800-667-7525

Canutec (information only-24hr line)
1-613-996-6666 Call Collect; *666 – for cellphones to call

PGAC – liquid petroleum
1-800-265-0212

Chemtree
1-800-424-9300

Transport Canada  (8am – 4:30pm;  M-F)
1-306-975-5105 or 1-613-996-6666

Emergency Management & Fire Safety
24 hours a day, seven days a week  1-306-787-9563 after 5pm
Ken Snell  1-306-933-5064

Hague Gas & Confectionary – TR
306-225-0066 (business)

Mennonite Disaster Service Assistance
Murlis Wiebe, Chairperson     1-306-239-4337;  merandstace@sasktel.net
Ed Buhler, Sec. Treasurer        1-306-253-4604

 

COMMUNICATIONS

 COMMUNICATIONS PROCEDURES

 SYSTEMS

 a) Emergency Site to Emergency Operations Centre:
The Emergency Coordinator will instruct the Superintendent in Charge of Outside Operations to dispatch a two-way radio-equipped vehicle to the emergency site, linking the site with the two-way radio base station located in the Emergency Operations Centre.

b) Telephone Service:
Where existing telephone service is or may be inadequate, the Emergency Coordinator will arrange with the SaskTel telephone system for the immediate installation of additional telephone instruments, for use by the Emergency Control Group for the duration of the emergency.

c) Ham Radios

d) Cellular Telephones

INFORMATION

Information released must be precise as to the nature of the emergency, the dangers involved and the actions to be taken.

 a) Public Information:

The Emergency Coordinator will advise an appointed Public Information Officer.
The Public Information Officer will confirm arrangements with the Mayor for the dissemination or information to the citizens and the general public.

 b) Media Information

The Mayor or his/her delegated officer will authorize all information to be released to the news media by the Public Information Officer.

 RECORDS

All communications, correspondence and activities will be recorded and retained for future reference.

 

EVACUATION & RE-ENTRY

 EVACUATION PROCEDURES

GENERAL

In the event it is necessary to evacuate people, warning, transportation and security procedures must be observed.

WARNING

In addition to the general warning (Section 1), the Emergency Control Group will ensure that:

a) Precise information is disseminated to the general public, as to the danger involved and actions to be taken.
b) Hospitals, schools, personal care homes and group residences in the affected area are notified.
c) Reception communities are notified.
d) Motorbikes, snowmobiles, all terrain vehicles and 4x4s are used as a means of communicating to the public a warning of an imminent evacuation.

TRANSPORTATION

 It is anticipated that the majority of people will provide for their own transportation.

 The Emergency Control Group will make arrangements to evacuate persons without transportation such as occupants of schools, personal care homes and group residences.

SECURITY

During the emergency period requiring evacuation, the police will secure the area and others as required.
R.C.M.P. to control any forms of looting or damage to personal goods.

RE-ENTRY PROCEDURE

Re-entry will be initiated as quickly as possible but not before local and provincial authorities are satisfied all appropriate preparations have been made, e.g. the restoration of utilities and essential services to homes and commercial establishments.

ESSENTIAL TELEPHONES

Police:  Rosthern Detachment  1-306-232-6400

Hague Fire Department
Rosthern Fire Department
Hepburn Fire Department
Duck Lake Fire Department
Waldheim Fire Department
Osler Fire DepartmENT
*AS PER MUTUAL AID

Hague First Responders    911

Ambulance:    911

Ambulance Depatch: 1-306-975-8800

MUNICIPAL HEALTH

Rosthern Hospital:  1-306-232-4811
THE NUMBER OF BEDS AVAILABLE DEPENDS ON HOW MANY BEDS ARE VACANT AND POSSIBLE PATIENT DISCHARGE. NO. OF PATIENTS:  40

Hague Satellite Medical Clinic  (208 Main Street)        306-225-4774

Rosthern Pharmacy     (1014-6th Street, Rosthern)      1-306-232-4388

Friesen Drug Mart (1994) Ltd.  (2006-6th St. Rosthern) 1-306-232-4383

Doctors on Call (Rosthern Hospital)       1-306-232-4811

Nurses on Call (Rosthern Hospital)        1-306-232-4811     

SCHOOLS

Hague High School     306-225-2232

Hague Elementary School   306-225-2104

RECEPTION

RECEPTION PROCEDURES

RECEPTION CENTRE

 Events in neighboring communities may necessitate the reception of evacuees by the Town of Hague.

 Events in the community may necessitate the reception of evacuees by the Town of Hague or in other communities.

A reception centre will be established to register and receive evacuees and assign them to emergency accommodations.

 

ACCOMMODATION AND MEALS

Sources of accommodations and meals shown as an attachment to this section.

 

EMERGENCY SHELTER

Hague High School             (320 Saskatchewan Avenue)     APPROXIMATELY 600 PEOPLE     306-225-2232

Hague Elementary School(320 Saskatchewan Avenue)     APPROXIMATELY 100 PEOPLE       306-225-2104

Hague Mennonite Church(202 Third Street)       APPROXIMATELY 200 PEOPLE

Hague Gospel Church        (112 Fifth Street)                          APPROXIMATELY 165 PEOPLE

Zone                                       (96 North Service Road)           APPROXIMATELY 80 OR MORE

Hague Municipal Hall        212 Main Street                          Approximately 100 People    306-225-2155

Hague Arena Complex      (301 First Street)                      APPROXIMATELY 250 PEOPLE

MATTRESSES AND BEDDING

Red Cross, Emergency on Call:

Disaster Services     1-306-961-3526
Mobile Crises (24hr S-toon)       1-306-933-6200
National Red Cross     1-888-800-6493

EMERGENCY CLOTHING

Salvation Army:   Saskatoon    1-306-242-6833 

MOBILE TOILETS

Little John Rentals, Saskatoon    1-306-933-1958 or 1-306-220-5115

Jiffy Biffy Service Ltd, Saskatoon     1-306-244-8464

A & M Septic, Duck Lake    1-306-467-4588

CONTRACTS OR FORMS WITH STORES MUST BE DRAFTED FOR PURCHASES OF FOOD AND EMERGENCY CLOTHES AND BLANKETS, ETC…. CONTRACTORS MUST BE TOLD AND AGREEMENTS DRAFTED … REQUISITION FORMS OBTAINED … EVALUATION AND RECEPTION FORMS MADE … COPY OF BYLAW AND ACT MUST BE ENCLOSED AND FORMS FOR WCB.

RESOURCE

EMERGENCY KITCHENS

Hague High School     (320 Saskatchewan Avenue)   306-225-2232

– Home Economics Lab: Stove, Fridge, Microwave Oven
– Staff Room: – Fridge, Microwave Oven
– Gym Kitchen: shared by Elementary & High School

Hague Arena Complex                      (301 First Street)    306-225-2201 or 306-225-2155

Kitchen – Grill, Stove, Fridge, Microwave Oven

Hague Mennonite Church                 (202 Third Street)

Kitchen – 2 Stoves, 2 Fridges

Sunset Manor                                       (95 Main Street)   306-225-2155

Kitchen – Stove, Fridge        

 Sunshine Housing                                (212 Sixth Street)  306-225-4477

Kitchen – Stove, Fridge, Microwave Oven

Hague Gospel Church                        (112 Fifth Street)

Kitchen – Stove, Fridge

Hague Bigway Foods                         (305 Main Street)   306-225-2024

EMERGENCY KITCHENS

 The Lunch Corner                               (311 Main Street)                  Seating capacity – 42           306-225-2144

The Zone                                              (96 West Service Road)

EMERGENCY FUEL SUPPLIERS

Hague Service Center (Shell)             (102 West Service Road)      306-225-2272

Hague Gas & Confectionary (TR)      (99 Fourth Street)                 306-225-0066

EMERGENCY WATER SUPPLY
Closest well within the R.M. would be at Melvin Foth’s farm.   Dale Neudorf, Young Farmer’s of Canada

THERE IS A POSSIBILITY THAT THE TOWN’S WATER SUPPLY FROM SASK WATER COULD BE INTERCEPTED IN CASE OF PROLONGED POWER OUTAGE. DISTRIBUTION  FROM OTHER SOURCES

COULD BE DONE BY FILLING WATER CONTAINERS – FOR HOUSEHOLD USE ONLY.

THE HAGUE FIRE DEPARTMENT HAS A PORTABLE PUMP THAT COULD BE USED AT VARIOUS FARM DUGOUTS LOCATED IN THE R.M. OF ROSTHERN NO. 403.

CONSULTING ENGINEERS

Catterall & Wright (Bill Wright)                        1-306-343-7280    or       1-306-221-7189 (cell

SASK POWER                                    1-306-232-4806                           or1-800-772-4895

Outage Centre Dispatch     24 hours                310-2220

SASK ENERGY                                  1-306-232-4668            or            1-888-700-0427 (24-hour)

SASK TEL                                              DIAL 611

SCHOOLS

Hague Elementary School(320 Saskatchewan Avenue)      306-225-2104

Hague High School             (320 Saskatchewan Avenue)     306-225-2232

 SMALL TOOLS AND MISCELLANEOUS

Handyman Rental Centre  (2236 Ave.C N. Saskatoon)              1-306-933-2727
Rent-It Store                        (120 – 29th St.E. Saskatoon)             1-306-652-0101
Campbell West                     (2215 Faithfull   Saskatoon)             1-306-934-1848

 SPECIAL HEAVY EQUIPMENT

Valley Trenching, Backhoe & dumptruck      1-306-229-5991              

Al Neufeld Sand & Gravel, 2 Pay loaders, cat, 2 gravel trucks, 2 semis/5 semi-trailers,  1 tandem, 2 tandem mixer trucks, 1 excavator, 1 crusher, 2 skid steer loaders, 1 grader, l crawler/loader, 1 scraper  1-306-232-5040

Lyndell TruckingPay loader, track hoe, skid steer, gravel truck.    1-306-241-2165

MUNICIPAL RESOURCES

Town has 1 tractor, 1 grader, 1 fire truck, 1 1/2 ton truck, 1 one ton truck, portable pump, tandem truck, back hoe and other special equipment.      1-306-230-9411

RURAL MUNICIPALITY OF ROSTHERN #403

R.M. has 3 graders, 1 bulldozer, 1 scraper, 2 loader tractors, 1 dump truck.   1-306-232-4393

 

OTHER CHEMICAL STORAGE

– Town of Hague Water Treatment Plant, (308 Main Street)   1-306-230-9411    Materials: Chlorine, potassium permanganate

– Hague Arena Complex , (301 First Street)      306-225-2155                Materials: Freon gas

– North 40 Welding & Farm Supply,    (94 North Service Road)      306-225-5884 Materials: Oxygen-acetylene tank distribution depot, 20 spray cans at west end of shop.  Drums of oil at east end of shop

Kal-Tire/NAPA Service,   (111 East Service Road)    306-225-4317   Materials: Oxygen-acetylene tank distribution depot located outside on north west side, bulk oil.  In garage, aerosol cans in store for resale

 –W.P. Paint & Body,  (107 East Service Road)    306-225-2271 (work)   Materials: Oxygen-acetylene tanks, paints and thinners

OTHER CHEMICAL STORAGE

-Penner’s Agro Auto Service               (405 West Railway Street)     306-225-2254    Materials: Oxygen-acetylene tanks

 –Lyndell Trucking                                  (105 First Street)    1-306-241-2165        Materials: Oxygen-acetylene tanks

-Valley Ford                                           (224 East Service Road)      306-225-3673    Materials: Freon, oxygen-acetylene tanks

SEARCH & RESCUE – CUTTING TORCHES, PRY BARS, ETC.

 –North 40 Welding & Farm Supply,  (94 North Service Road)    306-225-5884  

-Kal-Tire/NAPA Tire Service, (111 East Service Road)   306-225-4317  

-W.P. Paint & Body                              (107 East Service Road)       306-225-2271

-Penner’s Agro Auto Service               (405 West Railway Street)  306-225-2254

-Valley Ford                                           (224 East Service Road)       306-225-3673